Leeds Community Arts Network
This policy’s is to cover activities carried out directly by Leeds Community Arts Network and the escalation path to Leeds CAN from member groups. Member groups must have their own safeguarding polices in place to cover their activities. These must be supplied to Leeds Can trustees on an annual basis.
All trustees and members have a responsibility to be aware of this policy and to report any suspicions they might have about child or adult abuse.
Responsibilities of Leeds CAN
- Ensure that there has been a risk assessment carried out and monitor risk throughout the production process;
- Identify at the outset the person with designated responsibility for safeguarding;
- Engage in effective recruitment of chaperones and other individuals with responsibility for children;
- Ensure that children are supervised at all times;
- Ensure that any consents required are obtained from parents / guardians;
- Advise on any local authority requirements for performance licences;
- Advise on any local authority requirements for chaperones
- Maintain a Risk Register for safeguarding
- Review this and any related policy at least annually
- Ensure that those leading activities for members and/or the general public have had the appropriate DBS checks where appropriate
- Ensure that trustees who may be supervising activities have the appropriate DBS checks
Any suspicion of abuse of a child or adult while in the care of Leeds CAN or a member group must be reported to the designated person responsible for safeguarding. If the suspicion involves the designated person responsible for safeguarding then the matter must be reported to the Chairperson of Leeds CAN or another Trustee of Leeds CAN.
- If the allegation or suspicion of abuse is discovered by a member, then they should inform a Trustee of Leeds CAN as soon as possible. The Trustee will then inform the Chair person.
- The published process for reporting incidents to the UK police should be followed.
- Detailed notes must be made of what was witnessed and any discussions that took place either at the time of the incident or at a later
- If a serious allegation is made against any member of Leeds CAN then that individual will be suspended immediately from any activities until an investigation is carried out. The individual must not have any further unsupervised contact with any other children in the production or
- If a member has been told about the allegation of abuse in confidence, they should attempt to gain the consent of the member to make a referral to another However, the gaining of the consent is not essential in order for information to be passed on. Consideration needs to be given to:
- The scale of the abuse
- The risk of harm to others
- The capacity of the member to understand the issues of abuse and consent
- If there is any doubt about whether or not to report an issue to Social Services then it should be reported.
- Guidance from the Charity Commission regarding reporting should also be followed.
In emergency situations (e.g. where there is the risk or occurrence or severe physical injury), where immediate action is needed to safeguard the health or safety of the individual or anyone else who may be at risk, the emergency services must be contacted. Where a crime is taking place, has just occurred or is suspected, the police must be contacted immediately
Individual Rights & Confidentiality
If a complaint is made against a member of Leeds CAN, s/he will be made aware of their rights under Leeds CAN’s safeguarding policy. Both the alleged abuser and the person / child who is thought to have been abused have the right to complete confidentiality under the Data Protection Act 1998. Remember that any possible criminal investigation could be compromised through inappropriate information being released. In criminal law, the Crown, or other prosecuting authorities, guilt has to be proven and therefore any defendant is presumed innocent until proven guilty.
Responsibilities of Parents
- Complete any licences and/or consents to allow the child to perform or rehearse before the child will be allowed to participate.
- All parents / guardians have a responsibility and duty of care to deliver their children to and collect them from rehearsals or performances at a pre-stated time and location. It must therefore be clearly stressed that it is NOT the responsibility of Leeds CAN to take children home if their parents do not arrive by the stated
- Leeds CAN will endeavour to ensure that no adult has unsupervised contact with
- If at all possible there will always be two adults in the room when working with
- If unsupervised contact is unavoidable, steps must be taken to minimize any risk to For example, work will be carried out in a public area or in a designated room with an open door.
- If it is predicted that an individual is likely to require unsupervised contact with children, s/he may be required to obtain a criminal records
- Adults will only touch children in an appropriate manner when it is absolutely necessary in relation to a particular activity or
- Adults will seek a child’s consent prior to any physical contact and clearly explain the purpose of the contact to the
Managing sensitive information
- Only designated people will be allowed to take photographs of children, and permission will be sought from parents / guardians for use of photographic images / material featuring children for promotional use or other
- Leeds CAN will strive to ensure confidentiality in order to protect the rights of its members, including the safe handling, storage and disposal of any sensitive information in accordance with current data protection legislation.
The characteristics of adult abuse can take a number of forms and cause victims to suffer pain, fear and distress reaching well beyond the time of the actual incident(s). Victims may be too afraid or embarrassed to raise any complaint.
They may be reluctant to discuss their concerns with other people or unsure who to trust or approach with their worries.
There may be some situations where victims are unaware that they are being abused or have difficulty in communicating this information to others.
Aim of Policy
The aim of this policy is to ensure the safety of vulnerable adults by outlining clear procedures and ensuring that all circle members are clear about their responsibilities.
A vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited.
This may include a person who:
- Is elderly and frail
- Has a mental illness including dementia
- Has a physical or sensory disability
- Has a learning disability
- Has a severe physical illness Is a substance misuser
- Is homeless
What is abuse?
Abuse is a violation of an individual’s human and civil rights by any other person or persons. It can take a number of forms:
- Physical abuse e.g. hitting, pushing, shaking, inappropriate restraint, force-feeding, forcible administration of medication, neglect or abandonment
- Sexual abuse e.g. involvement in any sexual activity against his/her will, exposure to pornography, voyeurism and exhibitionism, emotional/psychological abuse e.g. intimidation or humiliation
- Financial abuse e.g. theft or exerting improper pressure to sign over money from pensions or savings etc.
- Neglect or acts of omission e.g. being left in wet or soiled clothing, or malnutrition
- Discriminatory abuse e.g. racial, sexual or religious harassment
- Personal exploitation – involves denying an individual his/her rights or forcing him/her to perform tasks that are against his/her will
- Violation of rights e.g. preventing an individual speaking his/her thoughts and opinions
- Institutional abuse e.g. failure to provide a choice of meals or failure to ensure privacy or dignity.